Alumni volunteers are needed

Brother,

While there are great achievements to celebrate in the fraternity, our chapters need local and regional volunteer support to guide our undergraduates to continued success, share in their triumphs, and advise them in times of doubt. When you reflect on the experience you had as an undergraduate, consider how much of a difference an alumni volunteer made- or could have made- in guiding your chapter to success.

We are looking for volunteers who are at least 25 years of age (30 for regional directors, also known as 'Province Archons'), who are fairly stable in their profession (e.g. not planning on moving in the next 12-18 months) and who are willing to serve their fraternity in an advisory role in some form. You can become an alumni advisor aiding an individual chapter's operations in one key area, a Chapter Director of a single chapter, or a Province Archon collaborating with several chapters and their volunteers.

Volunteer Position Openings

Province Archons:

Central Pennsylvania - Chapters in this province are:

Gulf - Chapters in this province are:

NE Pennsylvania/Long Island - Chapters in this province are:

Virginia - Chapters in this province are:

Wisconsin - Chapters in this province are:

Chapter Directors:

Arkansas Tech*
Bentley
California - Santa Cruz
Indiana Tech
Kutztown
Radford
Texas
Virginia Tech
William & Mary
Wisconsin - Oshkosh

* The asterisk next to the University name indicates the group is a colony.

Position Descriptions:

Province Archon

The role of Province Archon is a regional volunteer director position. His duties per the Constitution By-Law 11, Section 2 include:

Submit candidates for the position of Chapter Director for all chapters and colonies in his assigned area.
Assist the Executive Office in the formation, organization and support of Alumni Clubs.
Meet with the IFC and university officials for expansion and securing permission to develop a Chapter and to assist with expansion within the Province.
To improve relations between the Fraternity and host institutions.
To carry out other specific duties as may be assigned by the Grand Sage, Grand Second Counselor or Chief Operating Officer.
Semester/Yearly Province Educational Workshops.

Chapter Director

Guide the undergraduates with their everyday chapter operations. Liaison between the chapter and the Province Archon and the Executive Office. Helps with officer training and reports, finances, recruitment and risk management. Also assists with recruiting other alumni to get involved. Serves as contact for parents of undergraduates, new members or potential members if they should have any questions or concerns. Per By-Law 11 Section 3, The Duties of the Chapter Director Shall be as follows:

To communicate directly with the Chief Operating Officer or one of the designated assistants, on all problems involving his assigned chapter.
Whenever, possible, to attend and to participate in all leadership conferences that may be established by the Chief Operating Officer and to encourage similar attendance and participation on the part of the leaders of his assigned Chapter.
To enforce the provisions of By-Law 4, of the Grand Chapter with regard to the discipline of Chapter brothers with financial delinquencies.
To encourage compliance by his assigned Chapter of all the rules and regulations of the Grand Chapter and host institution.
To promote programs within his assigned Chapter which assist in making Sigma Pi the best Fraternity on campus.
To ensure each newly installed officer of his assigned Chapter receives adequate training with to the duties of his office.
To review Chapter programs on membership education and to participate whenever possible with such programs.
To promote the proper use of the Ritual by his assigned Chapter.
To determine that all new Pledges and Initiates are properly reported to the Executive Office and that all Pledge and Initiate Fees are paid promptly and transmitted to the Executive Office.
To attend as many meetings and other functions of his assigned Chapter as possible on a regular basis.

Faculty Advisor

To promote scholarship…The Faculty Advisor helps with scholarship and programming for the undergraduates. Acting as a liaison between the university and the chapter, the Faculty Advisor can assist with study hours, academic advising and ways to improve/maintain overall chapter GPA and their image on campus.

Housing Advisor

Image is an important aspect of a college fraternity. Our chapter houses must maintain a safe and livable standard. The Housing Advisor needs to be a contact for the undergraduate House Manager and make sure that fire equipment is checked regularly and remains current, that the house is cleaned through house duties and that there is no safety issues in or around the house and property. If there is a major project that needs to be done, the House Advisor can assist the undergraduate House Manager with making sure the work or maintenance gets done properly. The Housing Advisor must know the Risk Management policy of the Executive Office and the university; and to oversee that the chapter maintains a good relationship with the neighbors and the community that the chapter house is in.

Member Education Advisor

Hazing is a thing of the past and detrimental to what brotherhood and being The New Generation of Leaders is all about. The Member Education Advisor is in contact with the undergraduate Membership Education Chair(s) and makes sure that the new members are being taught the proper values and core ideals of Sigma Pi. The new Foundation of Membership Manual should be used by all New Member Education Chair(s) to teach the new members of Sigma Pi.

Finance Advisor

The Finance Advisor guides the undergraduate 3rd Counselor (Treasurer) on chapter finances, fundraising, auditing the books and saving/budgeting money for the future of the chapter. The Finance Advisor also is a liaison between the undergraduate chapter and an Alumni Comptroller of a Housing Corporation. The Finance Advisor should also be aware of all of the dues paid per member, what payments the chapter owes the Executive Office and other bills that the chapter may have. The Finance Advisor should be able to see the accounts that the chapter has at a bank and/or with a financial service company.

Alumni Advisor

The Alumni Advisor maintains the lines of communication between the undergraduate chapter and the alumni. This can be done with an e-mail list, a group page and/or an alumni newsletter. The Alumni Advisor maintains communication with the undergraduate 1st Counselor on updates for the alumni of the chapter and in the area. The Alumni Advisor assists in the organization of active/alumni events such as Homecoming, Founders Day, Chapter Formals, golf outings and other events.

Recruitment Advisor

The Recruitment Advisor assists the undergraduate Recruitment Chairman in preparing and executing a recruitment period. The Recruitment Advisor should know all of the universities policies and the Executive Office policies on recruitment. The Recruitment Advisor should maintain an open line of communication between the undergraduate chapter brothers and keep them focused on what is the lifeblood of the chapter and the fraternity. The Recruitment Advisor should also make sure that all the proper forms and fees are submitted to the Executive Office in the post recruitment pinning ceremony.

Other Advisor

Alumni are always wanted to assist the Chapter/Colony Director based on their expertise and available time. This may include occasional presentations at chapter and province workshops, advising officers and chairman, and a host of other possible duties. It is important to inform the Chapter Director and/or Province Archon what they’d like to do and offer their availability.

If you are interested in any of the postions above, please complete the Alumni Volunteer Application.

Sigma Pi Fraternity International